Overhead Door, Fire Doors, Smoke Barriers, and Fire Barriers Preventative Maintenance

HHSC PCS is seeking competitive bids to establish contract(s) for overhead doors, garage door, operator, and fire door preventative maintenance (PM) and repairs for facility maintenance on an as needed basis throughout the fiscal year for Austin State Hospital (ASH).

• Pre-Bid Meeting ADA Accommodations

People who require ADA accommodations and wish to attend or participate in the pre-bid meetings and require auxiliary aids or services should contact the Sole Point of Contact identified in Section 6.1 (Sole Point of Contact and Communications), at least seventy-two (72) hours before the meeting in order to have reasonable accommodations made by HHSC.

• Attendance Log

Attendees, in person, are required to sign an attendance log at the conference or on-site visit. HHSC will not be held responsible for an attendee’s failure to sign in on the attendance log.

For conference calls and webinars, participants will be added to the attendance log and should have the following information ready and properly announced or submitted:

• Legal business entity name or name of individual which will be used if submitting a response to this IFB or subcontractor acting on behalf of the legal business entity;
• Name and title of each representative on the call or webinar; and
• E-mail address for the point of contact.
• Optional On-Site Visits

HHSC will conduct two (2) optional on-site visits at the location specified below on the date and time identified in the Procurement Schedule (cover page of this IFB) or on the date and time established in subsequent Addenda.

The on-site visit will include a review of the IFB requirements as well as a walk-through of the facility.

Attendance is strongly encouraged but not required. Failure to attend in person will not disqualify a Bidder.

• Location for On-Site Visit:

• Austin State Hospital
• 4110 Guadalupe St., Austin, TX 78751
• Onsite contact: Ruben Mendoza, Ruben.Mendoza@hhs.texas.gov

Bidders must notify the on-site contact listed above regarding attendance.

Vendors attending the on-site visit shall meet at Building 643. (See attached Site Plan)

Procurement Schedule - All Times are Central Time

Reference Section 2 for further information

IFB Date Posted to ESBD

November 25, 2025

Optional On-Site Visits

December 3, 2025, 10:00 AM

December 4, 2025, 10:00 AM

Questions or Clarifications Submission Deadline

December 8, 2025, 10:30 AM

Responses to Questions or Clarifications - Addendum posted on the ESBD

December 10, 2025

Courtesy Review of HUB Subcontracting Plan (HSP) Submission Deadline

December 12, 2025, 10:30 AM

Response Deadline: Responses to this IFB must be received

December 19, 2025, 10:30 AM

Anticipated Contract Start Date

Upon Award