NOTICE TO BIDDERS

1111391 Texas Parks and Wildlife Austin Headquarters (HQ) –

Fire Alarm and Security System Upgrades

Bids for the above project will only be accepted from Contractors when submitted to the Texas Parks and Wildlife Department using the online Bid Portal hosted by Trimble Unity Construction (TUC) (formerly eBuilder ®). Bids will be accepted by the Contracting Branch, Infrastructure Division until 2:00 PM, July 30, 2025, at which time the bids will be opened and read.

Bids will be opened virtually at 3:00 PM CT, July 30, 2025, using Microsoft® Teams. Bidders as well as the public may join the meeting to observe the bid opening. Registration is required to attend, use the following link to register:

https://events.gcc.teams.microsoft.com/event/73a19259-23f2-4121-850c-d12239ee4236@7864fda7-62ad-47ec-81ec-323266e3a35f

Bid Submittal Instructions:

1. Prepare your submission materials:

Requested Information

Name

Type

# of Files

Requirement

Qualifications and Past Performance

File Type: PDF (.pdf)

Multiple

Required

Essential Clauses, Affirmations & Additional Contract Requirements (ECACR)

File Type: PDF (.pdf)

Multiple

Required

Bid Security (scanned copy)

File Type: PDF (.pdf)

Multiple

Required

HUB Subcontracting Plan (HSP)

File Type: PDF (.pdf)

Multiple

Required

Please note the type and number of files allowed. Please do not embed any documents within your uploaded files as they will not be accessible or evaluated.

2. Upload your submission. Use the link below to access the Bid Portal.

· Bid Portal Link: https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922-472a-a736-897455b50fee&projectid=9c59ec91-d309-46fc-bf64-6db1c6e23981&bidpackageid=8c1ff65a-e4f6-446f-a0c2-c6dd0f5d9752

To bid on the project, you will need to create a new Bid Portal account, even if you already have an e-Builder login. The Bid Portal is a separate platform within e-Builder.

· Bid Portal Video Tutorial Link: https://vimeo.com/374214070

To ensure that all documents are submitted before the deadline, Bidders are encouraged to log into the bid portal and submit a draft bid at least 24 hrs. prior to bid opening. Bids can be withdrawn and resubmitted untilthe bid opening time shown above.

For informational purposes, project plans and specifications can be downloaded directly from the bid portal.

General Scope ofWork:

Furnish all labor, equipment, materials, and incidentals necessary to provide repairs, expansions and upgrades to the security and fire alarm systems at the Austin Headquarters Complex. The project includes requirements to repair and replace some exterior doors for fire code compliance, increase capacity of the key card access reader system, upgrade outdated key card access software which manages the user database, replace any defunct security camera equipment and integrate all security elements into a single system that is viewable in the Building B security office and via remote login at Texas Parks and Wildlife Austin Headquarters (HQ) located in Travis County, Texas.

The Engineer’s Probable Opinion of Cost ranges from $1,180,000.00 - $1,245,000.00.

Project Schedule:

All work shall be completed within two hundred seventy (270) calendar days commencing on the date specified in the Notice to Proceed. This performance period includes completing the various aspects required to complete the Work, including submission of all Submittals, mobilization, procurement, installation, testing, inspection and delivery of documents described in the Uniform General Conditions, Article 12,12.1.1.1.

This project does not have Federal Aid funding.

All bids must be submitted on the forms furnished for that purpose, and each proposal must be accompanied by bid bond in an amount of not less than (5) percent of the total bid amount. A photocopy of the bid bond may be uploaded through the Bid Portal.

Contact Information: All questions related to this project should be directed to JoAnn Hernandez, Contract Manager, CTCD, CTCM via the Trimble Unity Construction Bid Portal Q&A board. The Q&A board can be accessed using the above Trimble Unity Construction Bid Portal link.

Any questions regarding the use of the Bid Portal for bidding can be directed to INFContracting@tpwd.texas.gov.

TPWD reserves the right to reject any and all bids and to waive minor irregularities in the bidding process.

Virtual Pre-Bid Conference

Although the pre-bid conference is not mandatory, bidders are strongly encouraged to attend as important information regarding bid submittal requirements and an overview of the Project will be discussed. Failure to give proper consideration to conditions when preparing the bid will not constitute grounds for additional compensation.

Conference will be conducted using Microsoft®Teams. Registration is required to attend the pre-bid conference using the following link. Following registration, you will receive a confirmation email with a link to join the event.

https://events.gcc.teams.microsoft.com/event/9753e2c5-6dfb-4648-84c2-227ea7a5f97f@7864fda7-62ad-47ec-81ec-323266e3a35f

Optional Site Visit

A visit to the project site is not mandatory, however, TPWD strongly encourages potential bidders to view the project site and offers no guarantee that the project site will be accessible to potential bidders at any time other than the time specified in this solicitation.

Site visit is at 10:00 AM (CT) on July 15, 2025.

Site contact is Phillip Torres. Austin HQ is located at 4200 Smith School Rd. Austin, Texas, in Travis County.