HVAC Repair Services, System Diagnostics, and Preventive Maintenance Austin State Supported Living Center

HHSC PCS is seeking competitive bids to establish contract(s) for repair services, system diagnostic and preventive maintenance for Austin State Supported Living Center's HVAC systems, which includes approximately 500 units of related equipment.

• Pre-Bid Meeting ADA Accommodations

People who require ADA accommodations and wish to attend or participate in the pre-bid meetings and require auxiliary aids or services should contact the Sole Point of Contact identified in Section 6.1 (Sole Point of Contact and Communications), at least seventy-two (72) hours before the meeting in order to have reasonable accommodations made by HHSC.

• Attendance Log

Attendees, in person, are required to sign an attendance log at the conference or on-site visit. HHSC will not be held responsible for an attendee’s failure to sign in on the attendance log.

For conference calls and webinars, participants will be added to the attendance log and should have the following information ready and properly announced or submitted:

• Legal business entity name or name of individual which will be used if submitting a response to this IFB or subcontractor acting on behalf of the legal business entity;
• Name and title of each representative on the call or webinar; and
• E-mail address for the point of contact.
• On-Site Visit

HHSC will conduct two (2) mandatory on-site visits at the location specified below on the date and time identified in the Procurement Schedule (cover page of this IFB) or on the date and time established in subsequent Addenda.

The on-site visit will include a review of the IFB requirements as well as a walk-through of the facility.

Attendance at one site visit is mandatory. Failure to attend in person will result in the disqualification of a Bidder. Bidders not listed on the attendance log will not be permitted to submit a Response.

• Location for On-Site Visit:

• Austin State Supported Living Center
• 2203 W. 35th Street, Austin, TX 78703
• Onsite contact: Thomas Chavez, [email protected]

Bidders are encouraged to notify the on-site contact listed above regarding attendance.

Site Visit Instructions: Vendors are to check in with Security Gate upon arrival.

Procurement Schedule - All Times are Central Time

Reference Section 2 for further information

IFB Date Posted to ESBD

July 17, 2026

Mandatory On-Site Visit

July 21, 2026, 10:00 AM

July 22, 2026, 10:00 AM

Questions or Clarifications Submission Deadline

July 23, 2026, 10:30 AM

Responses to Questions or Clarifications - Addendum posted on the ESBD

July 27, 2026

Courtesy Review of HUB Subcontracting Plan (HSP) Submission Deadline

July 28, 2026, 10:30 AM

Response Deadline: Responses to this IFB must be received

August 7, 2026, 10:30 AM

Anticipated Contract Start Date

September 1, 2026