Furniture and Fixture Package for 1500 Congress and 1501 Lavaca Office Buildings, Capitol Complex, Phase 2

Class/Item

Description

425-00

Furniture: Office

425-06

Chairs, Metal

425-20

Desks and Tables, Metal

425-94

Workstations, Modular System Furniture

906-52

Interior Design, Decorating, Space Planning, Exhibits and Displays

907-38

Drafting Services

909-74

Site Clean-up, Pre-Construction

909-75

Site Clean-up, Post-Construction

910-27

Garbage and Trash Removal, Disposal and or Treatment Services

931-45

Furniture Installation and Reconfiguration Services, including Systems Furniture

967-42

Furniture and Furnishings, Manufacturing and Production Services

SCOPE: Pursuant toTexas Government Code Section 2165.001, Custodianship of State Property, andSection 2156.121, Use of Competitive Sealed Proposals, the Texas FacilitiesCommission is requesting responses to this RFP for the provision of furnitureand fixtures delivered and installed at the 1500 Congress and 1501 Lavaca StateOffice Building, Capital Complex Phase 2 managed by the Texas FacilitiesCommission (TFC) located in Austin, TX, 78701. Although we don’t intend to award multiple vendors, TFC reserves theright to make multiple awards for this RFP. Project # is 20-028-8011.

A. The 1500 Congress State Office Building is aone hundred forty-six thousand three hundred twenty-four (146,324) square foot,five (5) story office building with a six-level underground parking garage. The1501 Lavaca State Office Building is a three hundred eighty-six thousand six hundredeighty-eight (386,688) square foot, seven (7) story office building with a six-levelunderground parking garage. The buildingsare located on the north side of 15th Street.

B. Forpurposes of this RFP, Respondents shall consider that the furniture for these buildingswill be manufactured by package, in stages and delivered and installed byfloor, beginning with Furniture Package A, followed by Furniture Package B, andthen subsequent Furniture Packages (See Attachment B – Compensation and FeesFurniture Packages Proposal Forms). It is anticipated that the entire of Level1 (Lobby level) and Level 2 (Conference Floor level) for both the CongressBuilding and the Lavaca building will be available on or before Dec. 1, 2026 forthe first delivery, with installation working on a schedule provided by andcoordinated with the Construction Manager-at-Risk (CMR), JE Dunn, andcoordinated with the Furniture Planner (AE), HOK Architects.

C. Scopewill include but is not limited to:

1) ProposalCost

a) Modularand office furniture

b) Ancillary(Lounge seating, side tables and chairs, podiums, break room, waiting areas,café, etc.)

c) ConferenceRoom

d) OutdoorFurniture

2) InventoryManagement will be required for tenant agencies existing furniture to determinethe final FFE count and supplied by the awarded vendor.

3) Installprints with furniture tags, inventory, unit costs and break out. It is planned that a freight elevator will beavailable for use in moving the equipment in for installation.

D. Furniture Plans and Specifications: See AttachmentE1 – Project Manual; Attachment E2 – Master Furniture Specifications;Attachment E3 – Furniture, Fixture, and Equipment (FFE) Package B – AgencySpecifications; Attachment E4 – TFC LVSB Package A FFE Drawings; AttachmentE5 TFC NCSB Package A FFE Drawings; Attachment E6-A – TFC LVSB Package BTenant A Plans; Attachment E6-B – TFC LVSB Package B Tenant B Plans;Attachment E6-C – TFC LVSB and NCSB Package B Tenant C Plans; AttachmentE6-D – TFC LVSB Package B Tenant D Plans; Attachment E6-E – TFC NCSBPackage B Tenant E Plans; and Attachment E6-F – TFC NCSB Package BTenant F Plans;

E. Furnituremust be tagged with respective room numbers and shipped according to the CMR’sschedule.

NOTE:All vendors interested in getting access to download the specifications anddrawings for this solicitation must fill out Attachment D - Confidentiality andNon-Disclosure Agreement and submit to the Purchaser at james.gonzalez@tfc.texas.gov.

CONTRACTTERM: This serviceshall commence on the date the Purchase Order (PO) is issued and TFC has givena Notice to Proceed (NTP). Installation and hookup of furniture isexpected to be completed under this Purchase Order by February 28, 2027.

MANDATORY PRE-SUBMITTAL TELECONFERENCES: The mandatory pre-submittal conferences willbe held on Tuesday, December 16, 2025 at 10:00 AM and Wednesday, December 17,2025 at 10:00 AM. Pre-registration isrequired to participate in the teleconference. Respondents must have anemployee of their firm attend at least one (1) of the two (2) scheduledpre-submittal teleconferences. TFC shall reject submittals submitted byfirms that did not attend one of the mandatory pre-submittal conferences.

TFC is using the eProcurement system Bonfire. Respondents must register for a Bonfireaccount (No Charge) to submit a response. Respondents must submit their responses/submittals at the followinglink: https://tfcstate.bonfirehub.com/opportunities/212135

EVENT

DATE

Issue RFP

12/02/2025

Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

12/16/2025 @ 10:00 AM

And

12/17/2025 @ 10:00 AM

Deadline for Submission of substitution request(s)

1/08/2026

Deadline for Submission of Questions

1/08/2026

Deadline for Acceptance or Rejection of Substitution request(s)

1/15/2026

Deadline for Submission of Proposals/RFP Opening

1/27/2026 @ 3:00 PM

Notification for Interview Selection

2/06/2026

Mockup Workstation Set-up

3/06/2026

Interview(s)

3/10/2026

Mockup Workstation Disassemble

3/13/2026

Notify Vendor(s) of Award

3/17/2026

Negotiation with awarded Vendor(s)

3/19/2026

Award by Commission

4/16/2026

Expected Contract Start Date

5/01/2026

ThisRequest for Qualifications (RFQ) is posted on the Electronic State BusinessDaily (ESBD) located on the Texas Comptroller of Public Accounts’ web pagelocated at

https://www.txsmartbuy.com/esbddetails/view/0004088

Thiswebsite will have the most current information during the solicitation.

NOTE:All vendors interested in getting access to download the specifications anddrawings for this solicitation must fill out Attachment D - Confidentiality andNon-Disclosure Agreement and submit to the Purchaser at james.gonzalez@tfc.texas.gov.