RFP for Doors, Coiling Grilles, Turnstiles, Vehicle Barriers, and Dock Levelers

1. SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposal, the Texas Facilities Commission is requesting responses to this Request for Proposal for the provision of repair, installation, and maintenance of Doors (wood, glass, metal fire rated, automated and non-automated swing and slider doors), Hatches, Gate Operators, Parking Tool Equipment, Coiling Grilles, Turnstiles, Vehicle Barriers, Dock Levelers and Locksmithing Services in various facilities managed by the Texas Facilities Commission throughout Texas with most services taking place in Austin, Texas. TFC anticipates award to multiple vendors from this solicitation.

A) The Contractor must be available on a continuous twenty-four (24) hour basis including holidays and weekends.

B) All vendors shall complete seventy-five (75%) percent of the work in-house for overhead and door services.

2. CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire August 31, 2027. The contract may be renewed for two (2) additional two (2) year periods provided the renewal is executed prior to expiration of the current contract term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.

4. SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD and Bonfire.

A) The solicitation process for this RFP will proceed according to the following schedule:

EVENT

DATE

Issue RFP

September 30, 2025

Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

PPC 1, October 15, 2025, 2:00 PM

PPC 2, October 16, 2025, 2:00 PM

Deadline for Submission of Questions

October 17, 2025, 12:00 PM

Deadline for Submission of Proposals and HSP/RFP Opening

October 28, 2025, 3:00 PM

Expected Contract Start Date

December 1, 2025

Attendance of at least one (1) of the two (2) scheduled pre-proposal tele-conferences is MANDATORY. Only those Respondents whose names and represented firm are on the pre-proposal conference attendee list shall be allowed to submit a response. Please do not be late.

5. AGENCY POINT OF CONTACT: The contact listed below shall be the sole point of contact during this solicitation. Any discussions regarding this solicitation with other agency personnel or TFC contractors, or sub-contractors may be grounds for disqualification.

A) Primary Contact:

1) Purchaser Name: Monica Presson, CTCD, CTCM

2) Purchaser Phone: (512) 463-1879

3) Purchaser Email: monica.presson@tfc.texas.gov

B Secondary Contact:

1) Purchaser Name: James Gonzalez, CTCD, CTCM

2) Purchaser Phone: (512) 936-0647

3) Purchaser Email: james.gonzalez@tfc.texas.gov