Commodity Set

Commodity Code

Title

Description

NIGP

90608

Automation; Controls; Instrumentation, Architectural Services

NIGP

90610

Buildings, Architectural Design Services

NIGP

90626

Electronics, Architectural Services

NIGP

90627

Energy Management, Architectural Services

NIGP

90630

Fire Protection, Architectural Services

NIGP

90644

Heating; Ventilating; Air Conditioning, Architectural Services

NIGP

90692

Utilities, Gas, Steam, Electric, Architectural Services

NIGP

90783

Testing Services

NIGP

92507

Air Conditioning, Heating and Ventilating Engineering

NIGP

92522

Control Systems Engineering

NIGP

92531

Electrical Engineering, Including Cogeneration Design Services

NIGP

92536

Engineering Services (Not Otherwise Classified)

NIGP

92539

Fire Protection Engineering

NIGP

92556

Inspecting, Structural Engineering

NIGP

92567

Mechanical Engineering

NIGP

92597

Water Supply, Treatment, and Distribution Engineering

NIGP

92693

Testing and Monitoring Services, Air, Gas, and Water

NIGP

99239

Electrical Systems Testing Services

NIGP

99247

HVAC System Testing, Balancing and Troubleshooting Services

NIGP

99255

Miscellaneous Testing and Calibration Services

SCOPE: Inaccordance with the provisions of Texas Government Code, Chapter 2254,Subchapter A, Professional Services, and Rules and Procedures adopted by theTexas Facilities Commission (TFC), TFC is requesting submittal ofqualifications to provide prime professional architectural/engineering (A/E)services Design and Construction Phase Building Systems and EnvelopeCommissioning Services for the for Project #24-001-8808 TSD FY 24-25 AccessStudent Housing & Classroom Expansion. Consisting of one new housing buildingand additional classroom expansion of the existing building and layout; asdescribed further in the project description below. Commissioning services forthe Kleberg Building will include full verification of mechanical, electrical,plumbing (MEP), life safety, and building envelope systems for all newconstruction areas. For the classroom addition, whichis connected to the original Kleberg structure built in multiple phases, thescope will be limited to MEP and life safety system commissioning only.Envelope commissioning is excluded from this portion due to its integrationwith the existing building.

CONTRACT TERM: It is the intention of TFC to award aContract for full prime professional architectural/engineering (A/E) servicesfor the term of the project. Services undertaken pursuant to this RFQ will berequired to commence within fourteen (14) calendar days of delivery of a Noticeto Proceed. The Project associated with the services requested in thissolicitation is anticipated to be nine hundred (900) calendar days.

STATEMENT OF WORK:

The Commissioning Agent(CxA) is responsible for verifying and documenting that all commissionedsystems and assemblies are properly planned, designed, installed, tested,operated, and maintained in accordance with the Owner’s Project Requirements(OPR). This project includes bothFundamental Commissioning and Enhanced Systems Commissioning.

To ensure a high-qualityproject delivery to the Texas Facilities Commission (TFC), a high level ofcollaboration will be maintained between the CxA and the design andconstruction teams. The CxA will work closely with TFC and coordinate with theArchitect/Engineer (A/E), Construction Manager at Risk (CMR), third-partytesting firms, and contractors throughout all phases of the project, asoutlined in the contract.

Operating as an integralyet independent member of the Project Team, the CxA will not be subordinate tothe A/E or CMR. This independence ensures objective oversight of systeminstallation, performance testing, functional testing procedures, and operationalreadiness of all installed and integrated systems.

The CxA will leadcommissioning activities in the role of Commissioning Authority, as defined inthis document. A designated representative from the CxA will serve as theCommissioning Manager for the duration of the project, ensuring alignment withproject goals and successful execution of commissioning services.

1. General CommissioningResponsibilities:

The Commissioning Agent (CxA)will provide technical support and guidance to the Owner—through the projectmanagement firm—as well as to the selected Architect, Construction Manager atRisk (CMR), and other members of the Project Team, which includes the TexasFacilities Commission Project Manager, the designated project agency, the TexasSchool for the Deaf contact and representative, the project management firm’sProject Manager, and construction contractors. This support will encompass allmechanical, electrical, plumbing, life safety, and other specialty systems.Commissioning services will also include the building envelope for newconstruction only; renovations are excluded from this scope.

Commissioning services will also include the buildingenvelope for new construction only; renovations are excluded from this scope.

The CxA’s responsibilities will include, but are notlimited to:

· Defining the performance requirements of the project.

· Overseeing commissioning activities throughout allproject phases to confirm that the completed work complies with the Owner’sdesign intent, program documents, and construction documents.

· Coordinating and validating that the A/E and CMR teamsprovide adequate training and deliver documentation in a format that enablesthe Owner’s operations team to effectively manage and operate the facility atturnover.

· Ensuring that all systems are fully tested, verified,and documented in accordance with the contract. Sampling will not be permitted;100% testing is required.

The final list of systems and components to becommissioned will be determined as the Construction Documents are developed.The following list included in this RFQ is intended to serve as a general guideto the anticipated scope of responsibilities.

A. Building HVAC systems and associatedcontrols:

1) Chilled water system

2) Air-handling units

3) Air Distribution and terminal units

4) Fan coil units

5) Exhaust system including smokeevacuation

6) Building management system, Energymanagement systems, Building automation systems

B. Building lighting control systems:

1) Interior and Exterior lightingcontrols

C. Plumbing systems:

1) Domestic hot water heaters (IncludingInsta-Hot Water Heaters)

2) Recirculation pumps

3) Plumbing control valves

D. Electrical systems:

1) Electrical utility equipment

2) Electrical distribution equipment

3) Generator

4) Low Voltage Security Electronics

E. Fire Protection/Life Safety system(s)

1) Integrated Systems Tests includingbut not limited to: Loss of Power Response and Fire Alarm Response.

F. Building Envelope

1) Air and vapor barrier systemsincluded in the building envelope.

2. General Requirements

A. Design Phase

1) Provide support for the Owner, through the OR, inresponding to questions and requests for clarifications.

2) In collaboration with the Owner, and the OR, developmeasurable performance criteria that will be used during the acceptance phaseof the project to determine substantial completion and final acceptance of theproject. Included in the OPR, assist the Project team in defining the datarequirements, naming conventions and data formats appropriate for integratingproject component and system data into the Owner’s Computer Aided FacilitiesManagement (CAFM) system. Define the requirements for preventive maintenanceprogram development.

3) Develop training and construction close-out deliverablesrequirements to specifically address training of the Owner’s operations teamand documentation requirements to insure that necessary operating informationremain accessible to the Owner’s operations team through the life of thebuilding.

4) Provide technical evaluation of the impacts ofrecommended design modifications, value engineering, and budget impact.

5) Conduct a thorough commissioning review of each designsubmittal iteration and submitted criteria to establish systems are beingdesigned in compliance with the OPR.

6) Support the Project team in evaluating the overall AE/CMRproject schedule, and prepare a duration schedule for all commissioningactivities as required by the commissioning plan, procurement and constructionschedule.

7) Attend and participate in design review meetings.

8) Review all pertinent project shop drawings necessary tosupport the Commissioning Process and for compliance to the ConstructionDocuments.

B. Commissioning

1) Assist the Ownerand AE in developing operating strategies and sequences of operations that willenable the facilities operations staff to operate the building systems tosustain the operational, energy and other systems parameters throughout theproject life cycle.

2) Conductcommissioning review of construction documents for consistency with designcriteria, functionality, and maintainability. Provide comments to project teamin interactive format. Back-check final set of documents to confirmcommissioning comments have been incorporated.

3) During thecourse of construction, the CxA will visit the site to observe the progress ofconstruction with respect to the systems being commissioned. The focus of theobservations will be to verify that systems being installed comply with the OPRand Construction Documents and can be successfully configured, operated andmaintained.

4) In coordinationwith the OR, the CxA will hold regular commissioning team meetings to reviewprogress of the commissioning effort and reinforce individual responsibilities.The team will review schedule, construction sequence, and completed work.

5) The CxA shallreview Operations and Maintenance Manuals submitted by contractors for generalconformance with specifications, completeness, clarity and the Owner’srequirements including:

a. Review Preventive Maintenance Schedules provided as partof the O&M Manuals for completeness.

b. Review Preventive Maintenance Stock Requirements toconfirm that stock is complete and sufficient for normal operations.

c. Provide a record of the location and inventory ofPreventive Maintenance Stock delivered by the CMR in an electronic format asdirected by the Owner.

d. Review of O&M Manuals will include a review of systemand component warranties to confirm conformance with contract requirements andadequate documentation of warranty contact information.

e. Review Preventive Maintenance Procedures for clarity,completeness and application. Verify that procedures are provided in a formatconsistent with the Owner’s CAFM system.

6) All test and balance work shall be conducted inaccordance with the specified Procedural Standards for Testing, Adjusting andBalancing by either the National Environmental Balancing Bureau (NEBB) or theAssociated Air Balance Council (AABC).

7) The CxA shall oversee, facilitate and validate theprocess of adjustment of the system operating parameters to achieve anddemonstrate performance of commissioned systems in accordance with the CMR andthe requirements of the Functional Performance and Integrated Systems Tests.The CxA shall have the responsibility to identify and facilitate resolution ofperformance issues that prevent compliance with the CMR and the contractdocuments.

8) The Commissioning Authority (CxA) shall collaborate withthe Architect/Engineer (AE), Construction Manager at Risk (CMR), Owner’sRepresentative (OR), and the Owner to develop comprehensive Systems Manuals.These manuals will document system design, operational procedures, andsequences of operation, clearly articulating the design intent, functionalcharacteristics, and recommended practices to ensure sustained performancealigned with the CMR and Owner’s objectives for the facility.

EachSystems Manual shall include:

a. A complete, clearly written Systems Operating Plandetailing how each system is intended to operate

b. Step-by-step Sequences of Operation describing systemfunctionality under various conditions

c. System Monitoring Strategies to guide performancetracking and assessment

d. Sample Annotated Trends from the initial occupancy periodto illustrate system behavior and performance

e. System Descriptions tailored for the building operationsteam

f. A Building Energy Model and associated tools to help theoperations team monitor and compare actual energy use against projectedperformance

g. A Measurement and Verification Plan to validate energyperformance and ensure accountability

The Systems Manual will be organizedinto dedicated sections for each major system included in the commissioningscope, serving as a practical and enduring resource for facility operations andmaintenance.

9) The CxA shall attend and participate as needed incontractor and vendor training for critical systems.

10) The CxA shall coordinate, review, and finalize system andcomponent data in an electronic format suitable for uploading data to theOwner’s CAFM system. Further, the CxA shall oversee and validate the upload ofall CAFM data and Preventive Maintenance procedures in collaboration with theOwner’s operations team.

11) The CxA will witness all training sessions to ensure thatsystems-level training for the Owner’s operations personnel is appropriate andcomplete. Training by the AE/CMR Team is to include:

a. Review of system design, capacity, and equipmentselection

b. Review of system operating sequences

c. Review of interconnection with other systems

d. Review of Emergency operating procedures

e. Review of the Project Systems Manual and its Use

12) The number, duration and scope of the Systems Trainingsessions shall be determined by the specific requirements of the project anddetermined in conjunction with the AE and CMR.

13) The CxA shall compile a comprehensive commissioningreport documenting all commissioning activities in accordance with the NEBBProcedural Standard or similar standard of equal rigor. The report shallinclude but not necessarily be limited to the following:

a. Executive Summary,

b. Commissioning Scope of Work,

c. Test methods and results,

d. Outstanding commissioning issues and recommendedresolution strategies,

e. Comprehensive Commissioning Issues Log, includingresolved items and a description of their resolution,

f. Commissioning plan,

g. As Built Drawings in electronic form compatible with required systems,

h. Field Observation Reports, Status reports and other fieldactivity documentation,

i. Submittal and O&M manual reviews,

j. Training record,

k. Completed Pre-Functional Checklists,

l. Completed Functional Performance Test protocols andsupport documentation,

m. System Manual, including electronic CAFM data, equipmentnaming conventions,

n. Other support documentation developed as part of theexecution of the project Commissioning Process.

14) During the warranty period, the Commissioning Authority(CxA) will conduct quarterly site visits—separate from Deferred SeasonalTesting and Post Occupancy Inspections—to support the building operations team.These visits will reinforce training, assess system performance, and providetechnical guidance to maintain optimal system operation.

The CxA will help the State updatethe System Operating Plan based on actual occupancy patterns and effectiveoperating strategies. Each visit may include:

a. Adjustments to system settings, timing sequences, andother parameters to ensure stable and efficient performance

b. Verification of how systems respond to failures andreturn to normal operation

15) The CxA shall return to the project approximately 10months after occupancy to review the building operation with the facilityoccupants and operations staff, and to discuss outstanding issues related tocommissioning. Provide suggestions for improvements to systems operationincluding.

a. Measurement & Verification Issues,

b. Re-Commissioning Tasks, and

c. Improvements in Preventive Maintenance or OperationalStrategies

16)The CxA shall assist the Owner in evaluatingwarranty issues, documents and requests for service to remedy outstandingproblems.

17) As part of the Post Occupancy Inspection, theCxA shall analyze the energy consumption records from the project site (bothutility and system generated reports) and provide the team with an analysis ofactual system energy performance versus predicted performance. To the extentpossible, deficiencies in performance shall be analyzed to provide anunderstanding of the systems, components or operating strategies that may beoperating outside predicted parameters.

18) The CxA shall amend Final CommissioningReport to document the Warranty Phase commissioning activities.

3. Commissioning Services:

A. Design Phase Commissioning Services:

1) Assist in development and review of the constructiondocuments and specification requirements

2) Conduct commissioning reviews of construction documentsthroughout the remainder of the design phases for consistency with Owner’srequirements. Back-check final set of documents to confirm commissioningcomments have been incorporated.

3) Develop commissioning specification sections to beincorporated into the set of construction documents.

4) Develop a project specific Commissioning Plan for useduring construction.

B. Construction Phase Commissioning Services:

1) Plan and conduct a commissioning kick-off meeting toestablish the purpose and proposed process for commissioning during theconstruction phase and to establish the individual roles and responsibilitiesof each member of the Commissioning Team.

2) Review construction-related submittals for compliancewith POR and BoD requirements for equipment to be commissioned. This reviewshall occur concurrently to the submittal review performed by the AE/CMR andshall meet the response timeliness required.

3) Develop project specific Pre-Functional Checklists foruse by the installing contractors and commissioning agents during construction.

4) Develop project specific Functional Performance TestPlans for execution by the installing contractors and equipment vendors asdirected by the commissioning agents to demonstrate functionality of thesystems.

5) Pre-functional testing:

a. Attend selected job-site meetings and participate inpre-functional activities with the installing contractors. For critical orunique equipment, CxA will review 100% of each type. For multiples of likeequipment, CxA will review 100% of the total number of units.

b. CxA will manage the completion of all pre-functionalchecklists utilizing a web-based commissioning software and will provide weblogin to the commissioning team to use during the construction phase of theproject.

6) Factory Witness testing – CxA will witness and documentthe completion of the factory acceptance testing for the following equipment:

a. Mechanical Systems:

(1) Chillers – Performance testing, capacity verification,and operational controls.

(2) Boilers – Thermal efficiency, safety features, andcontrols functionality.

(3) Air Handling Units (AHUs) – Airflow rates, pressuredrops, and controls verification.

(4) Variable Air Volume (VAV) Boxes – Operational andcontrols testing.

(5) Heat Exchangers – Heat transfer efficiency and pressuretesting.

(6) Cooling Towers – Heat rejection performance andoperational controls.

(7) Pumps (e.g., HVAC, plumbing) – Flow rates, headpressures, and vibration levels.

(8) Energy Recovery Units (ERUs) – Heat recovery efficiencyand airflow balance.

(9) Any other related major mechanical systems anddistribution equipment

b. ElectricalSystems:

(1) Generators – Load testing, operational reliability, andtransfer switch functionality.

(2) Uninterruptible Power Supplies (UPS) – Backup runtime,load capacity, and transfer times.

(3) Switchgear and Panelboards – Voltage, current ratings,and breaker functionality.

(4) Transformers – Efficiency, cooling systems, andinsulation testing.

(5) Lighting Control Systems – Dimming capabilities, sensors,and automation functions.

c. Plumbing Systems:

(1) Domestic Water Heaters – Capacity,efficiency, and safety features.

(2) Pumping Systems – Flow rates, pressures, andoperational efficiency.

(3) Water TreatmentEquipment – Filtration efficiency and chemical dosing accuracy.

d. Building Automation and Controls:

(1) Building Management Systems (BMS) –Communication protocols, control sequences, and integration with equipment.

(2) HVAC Control Panels – Programming, sensoraccuracy, and system responses.

e. Life Safety Systems:

(1) Fire Alarm Systems – Detectionaccuracy, control panel functionality, and integration with building systems.

(2) Smoke Control Systems – Airflowcontrol, pressure monitoring, and system response under simulated conditions.

(3) EmergencyLighting and Exit Signs – Battery backup and illumination levels.

7) Review contractor's equipment checkout and start-up procedures andreports and building controls coordination and participate in a percentage ofstart-up activities and building controls checkout.

8) Organize and maintain an Issues Log during construction to track theresolution of deficiencies throughout the construction and acceptance phases.Update the log and provide periodic reports to the Commissioning Team.

9) Respond to RFI requests and actively participate in the resolution ofissues as they arise.

C. Acceptance Phase Commissioning Services:

1) Functional Performance Testing:

a. Plan and conduct a functional performance testcoordination meeting to establish the schedule and proposed processes fortesting during the acceptance phase.

b. Coordinate and execute the system functional performancetests with assistance by the equipment vendors or installing contractors. Forcritical or unique equipment, execute FPTs on 100% of the primary commissionedsystems, 100% of the terminal conditioning systems, and a minimum of 30% oflighting control devices (to include one of each device type in each spacearea).

2) Verify accuracy of select testing and balancing performedby the TAB contractor

a. CxA will witness or verify testing and balancingactivities for 10% of the air and hydronic systems.

b. Review 100% of the testing and balancing documentscompleted by the TAB contractors.

3) Verify training of Owner’s operating and maintenancepersonnel was completed.

D. Post-Occupancy Phase Commissioning Services:

1) Provide deferred testing due to seasonal conditions thatcould not be accommodated during construction period.

2) Issue a final commissioning report summarizing the workcompleted and which demonstrates compliance with the POR and BoD documents. Thereport will include a summary of any deficiencies found and the resolution tothese deficiencies.

3) Develop Systems Manual to provide Owner’s operating andmaintenance personnel key information to understand and optimally operate thecommissioned systems.

4) Review building operation at 6 months after occupancywith facility staff. Develop plan for resolving outstandingcommissioning-related issues and assist facility staff in this regard. Reviewbuilding operations at the 12-month and 23-month periods with facility staffagain in conjunction with the warranty period requirements.

E. Utility and Stand-by Power System Commissioning:

1) Review submittals.

2) Develop project specific Pre-Functional Checklists foruse by the installing contractors and commissioning agents. Assist contractorsin resolving deficiencies.

3) Develop project specific Functional Performance TestPlans for execution by the installing vendors and contractors as directed bythe commissioning agents to demonstrate functionality of the systems.

4) Factory Witness testing – CxA will witness and documentthe completion of the factory acceptance testing for the following equipment:

a. Generators

5) Participate in pre-functional testing activities with theinstalling contractors. Coordination the Load Bank testing with installingcontractor and load bank testing vendor.

6) Coordination the Load Bank testing with installingcontractor and load bank testing vendor.

7) Functional Performance Testing:

a. Review contractor's equipment checkout and start-upprocedures and participate in start-up activities and third-party testing.

b. Plan and conduct a functional performance testcoordination meeting to establish the schedule and proposed processes fortesting during the acceptance phase.

c. Coordinate and witness the system functional performancetests executed by the equipment vendors or installing contractors. This doesnot include coordination and scheduling of third party testing as specified inthe construction documents.

d. Coordinate the testing procedure for a “Loss of mainutility power simulation test” for each phase of the project and witness theexecution of the test by the general contractor, installing sub-contractors,equipment venders, and local utility.

e. Update the final commissioning report to includeemergency power system.

F. Fire Protection/Life Safety System Commissioning andIntegrated Testing:

1) Provide commissioning and integrated testing services forfire protection and life safety systems, including fire sprinklers, standpipes,fire pumps, fire alarm systems, voice evacuation systems, fire departmentcommunication, stairway pressurization systems, smoke exhaust system andelevator hoist way vents. Services include commissioning of individual lifesafety systems and integrated systems testing to ensure that systems interactproperly to meet design criteria and life safety standards.

2) Conduct commissioning review of construction documentsfor consistency with design criteria, functionality, and maintainability.Provide comments to project team in interactive format. Back-check final set ofdocuments to confirm commissioning comments have been incorporated.

3) Review life safety system submittals.

4) Develop project specific Pre-Functional Checklists foruse by the installing contractors and commissioning agents. Assist contractorsin resolving deficiencies.

5) Develop project specific Functional Performance TestPlans for execution by the installing vendors and contractors as directed bythe commissioning agents to demonstrate functionality of the systems.

6) Participate in pre-functional testing activities with theinstalling contractors.

7) Functional Testing:

a. Witness and Document fire pump acceptance testing

b. Perform differential pressure and door opening forcetesting for stairway pressurization systems.

c. Perform voice evacuation intelligibility testing (STImethod)

8) Update the finalcommissioning report to include fire alarm system

G. Underground Storm Water and Sanitary Piping inspection

1) Review the contract specifications and incorporatecontractor testing requirements for underground piping inspection.

2) Coordinate and witness the execution of underground pipeinspection with the assistance of the installing contractor.

a. The Installing contractor will supply the equipment andmanpower to perform the pipe inspection at the direction of CxA.

3) CxA will document the completion of the testing and anydamage or blockage to the piping and report it to the owner.

H. Security Electronics Comissiong Services

1) Process scopingmeetings with the Owner, Architect, Contractor, and the Detention EquipmentContractor (DEC).

2) Review equipment and assembly documentation for theDetention Equipment and related products and services.

3) Start-up plan and documentation review.

4) System start-up inspections

5) Identify and provide independent random testing of 20% ofdevices to ensure DEC Systems conformance

6) O&M document review and verification

7) As-Built document review and verification

8) Operating personnel training verification

9) Prepare DEC commissioning report to be included with themaster commission report. Address commissioning comments by the Owner.

I. On Site Commissioning Services:

1) Construction Phase

a. One (1) on-site kickoff meeting led by the CommissioningManager to identify the commissioning team’s responsibilities duringconstruction.

b. Individual(s) from CxA will be on site to participate inweekly construction progress meetings (up to 4 meetings per month).

c. Individual(s) from CxA will be onsite to complete thepre-functional checkout, witness select start-up activities and interface withinstalling contractors. The first visit will occur after the start of MEPrough-in and the final visits will occur during equipment start-up for eachphase of the project.

2) Acceptance Phase

a. Individual(s) from CxA will be onsite tocoordinate/execute functional performance and integrated system testing (FPT).

3) Post-Occupancy Phase

a. Three (3) on-site warranty reviews visit led by theCommissioning Manager. Each visit includes approximately 1 day onsite.

J. The following is a list of the anticipated written WorkProducts developed as part of the Commissioning Process:

1) Owner’s Project Requirements (POR) and Basis-of-Design

2) Fundamental Commissioning

a. Commissioning specifications

b. Commissioning plan

c. Commissioning activity schedule

d. Pre-Functional Checklist (for each piece of commissionedequipment)

e. Functional Performance Test (for commissioned systems)

f. Minutes from commissioning related meetings

g. Issue/Deficiency Log and Resolution Record

h. Commissioning Final Report

3) Enhanced Commissioning

a. Design review and submittal review comments

b. Owner training documentation

c. Systems manual

d. 6, 12, and 23 -month warranty reviews report

4. Systemsto Be Commissioned

The building systems expected to becommissioned include, but are not limited to, the following:

A. BuildingAutomation and Energy Management Systems

B. LifeSafety and Security Systems

C. FireSuppression Systems

D. HVACSystems

E. Plumbingand Irrigation Systems

F. RenewableEnergy Systems (if applicable)

G. EmergencyPower Systems

H. ElectricalSystems

I. Dataand Communications Systems

J. VerticalTransportation Systems

K. Kitchen/FoodService Equipment (if applicable)

5. BuildingEnvelope Commissioning

The PSP shall observe and document 20% ofthe building envelope tests conducted by third-party agents, including thefollowing procedures:
A. General building envelope inspection.

A. Infraredthermographic assessments.

B. AAMAhose nozzle spray testing.

C. ASTMwindow chamber testing.

D. Airbarrier leakage testing

6. Commissioning services shall be offered with theunderstanding of full compliance with non-discrimination requirements of theState of Texas by the A/E.

MANDATORY PRE-SUBMITTAL TELECONFERENCES: The mandatorypre-submittal conferences will be held on Tuesday, August 19, 2025 at 10:00 AMand Wednesday, August 20, 2025 at 10:00 AM. Pre-registrationis required to participate in the teleconference. Respondents must have anemployee of their firm attend at least one (1) of the two (2) scheduled pre-submittal teleconferences. TFC shallreject submittals submittedby firms that did not attendone of the mandatory pre-submittal conferences.

TFC is using the eProcurementsystem Bonfire. Respondents mustregister for a Bonfire account (No Charge) to submit a response. Respondents must submit theirresponses/submittals at the following link: https://tfcstate.bonfirehub.com/opportunities/197072

SCHEDULE OF EVENTS: TFC reserves theright to change the dates shown below.

EVENT

DATE

Issue RFQ

8/22/2025

Mandatory Pre-Submittal Conference

9/02/2025

Tuesday, 10:00 AM

(OR)

Mandatory Pre-Submittal Conference

9/03/2025

Wednesday, 10:00 AM

Deadline for Submission of Questions

9/09/2025

Deadline for Submission of Qualifications & HSP

9/16/2025

Tuesday @ 3:00 PM

Notification to Interview

9/26/2025

If Interviews are NOT required by TFC

Award by Commission

1/15/2026

Execute Contract

2/15/2026

If Interviews are required by TFC

Interviews of short listed firms

10/07/2025

Award by Commission

1/15/2026

Execute Contract

2/15/2026

This Request for Qualifications (RFQ) is posted on the ElectronicState Business Daily (ESBD) located on the Texas Comptroller of PublicAccounts’ web page located at

https://www.txsmartbuy.com/esbddetails/view/0006465

This website will have the most current information during thesolicitation.