RFP for Single Stream Pickup, Transportation, and Recycling Services

1) SCOPE: Pursuant to Texas Government Code Section2165.001, Custodianship of State Property, and Section 2156.121, Use ofCompetitive Sealed Proposals, the Texas Facilities Commission is requestingresponses to this Request for Proposal for the provision of pickup,transportation, and recycling services of single stream recycling in variousfacilities managed by the Texas Facilities Commission located in Austin, Texasand throughout the State of Texas. TFC anticipates award to a single vendorfrom this solicitation.

a) TFC generates approximately 2,300 tons of Single-Stream Office Recyclable Material annually including, but not limited to:

i) Mixed office paper;

ii) Plastics one through seven (excluding plastic bagsand Styrofoam);

iii) Soft cover books/manuals/folders; and

iv) Cardboard.

b) Glass is excluded from this service.

c) This quantity is strictly an estimate, and there isno guaranty of volume. The actual amountwill increase or decrease throughout the life of the contract.

d) Single stream recycling pickup and transport to TFCapproved recycling collection facility.

e) Contractor shall provide all labor, materials,equipment, tools, transportation, permits, and licensing required to performthese services.

2) CONTRACT TERM: This serviceshall be for a period beginning on the date the contract, as defined below, isexecuted by both parties, and shall expire on August 31, 2027. The contract may be renewed for two (2) additionaltwo (2) year periods, provided the renewal is executed prior to expiration ofthe current contract term. Any renewalsshall be in writing and at the same terms and conditions, plus any approvedchanges.

3) SCHEDULEOF EVENTS: TFC reserves the right to change the dates in theSchedule of Events set forth below upon written notification to prospectiveRespondents through a posting of an addendum on the ESBD.

a) The solicitation process for this RFP will proceedaccording to the following schedule:

EVENT

DATE

Issue RFP

July 7, 2025

Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

PPC: 1, July 16, 2025, 2:00 PM

PPC: 2, July 17, 2025, 2:00 PM

Mandatory On-Site Walkthrough

July 22, 2025, 9:00 AM

July 23, 2025, 9:00 AM

Deadline for Submission of Questions

July 24, 2025, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

August 6, 2025, 3:00 PM

Expected Contract Start Date

September 1, 2025

MANDATORY PRE-PROPOSAL TELE-CONFERENCES:

i) The Mandatory Pre-Proposal Tele-Conferencesare scheduled for:

PPC 1: 7/16/2025, 2:00 PM

PPC 2: 7/17/2025, 2:00 PM

ii) Pre-registration for the Mandatory Pre-Proposaltele-conferences is required. Register for the tele-conferences at the linksbelow:

PPC 1: https://us02web.zoom.us/meeting/register/Tg4NDJjMSbWE_o56TOW_fA

PPC 2: https://us02web.zoom.us/meeting/register/IF-hJGRISr6GSbkTJGEcnA

iii) Attendance of at least one (1) of the two (2)scheduled pre-proposal tele-conferences is mandatory. Only thoseRespondents whose names and represented firm are on the pre-proposal conferenceattendee list shall be allowed to submit a response. Please do not be late.

iv) Mandatory jobsite walkthrough will be conducted at the locationbelow:

Location: Time: Date:

Human Services Warehouse (HSW) 9:00AM July 22, 2025

1111 West N. Loop 9:00 AM July 23, 2025

Austin, TX 78701

4) AGENCY POINT OF CONTACT: The contact listed below shall be the solepoint-of-contact during this solicitation. Any discussions regarding this solicitation with other agency personnelor TFC contractors, or sub-contractors may be grounds for disqualification.

a) Primary Contact:

i) Purchaser Name: Monica Presson, CTCM|CTCD

ii) Purchaser Phone:(512) 463-1879

iii) Purchaser Email:[email protected]

b) SecondaryContact:

i) Purchaser Name: Omar Casas, CTCM|CTCD

ii) Purchaser Phone:(512) 463-1861

iii) Purchaser Email:[email protected]