RFP for Clean Agent, Hood Suppression, and Pre-Action Systems Testing, Inspection, and Maintenance

SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship ofState Property, and Section 2156.121, Use of Competitive Sealed Proposals, theTexas Facilities Commission (TFC) is requesting responses to this Request forProposal (RFP) for the provision of clean agent, hood suppression andpre-action systems testing, inspection, and maintenance for TFC managedbuildings throughout Texas with most services taking place in Austin, Texas.

CONTRACT TERM: This serviceshall be for a period beginning on the date the contract, as defined below, isexecuted by both parties, and shall expire on August 31, 2027. The contract may be renewed for two (2) additionaltwo (2) year periods, provided the renewal is executed prior to expiration ofthe current contract term. Any renewalsshall be in writing and at the same terms and conditions, plus any approvedchanges.

SCHEDULE OF EVENTS: TFC reserves the right to change the dates in theSchedule of Events set forth below upon written notification to prospectiveRespondents through a posting of an addendum on the ESBD.

The solicitation process for this RFP will proceedaccording to the following schedule:

Event Date Issue RFP

September 12, 2025

Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

PPC 1, September 24, 2025, 2:00 PM

PPC 2, September 25, 2025, 2:00 PM

Deadline for Submission of Questions

September 26, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

October 15, 2025, 3:00 PM

AGENCY POINT OF CONTACT: The contact listed below shall be the solepoint-of-contact during this solicitation. Any discussions regarding this solicitation with other agency personnelor TFC contractors, or sub-contractors may be grounds for disqualification. Ifthe primary contact is unavailable to answer questions in relation to thisproject, the secondary contact may be contacted for assistance.

Primary Contact:

i) Purchaser Name: Monica Presson, CTCM, CTCD

ii) Purchaser Phone: (512) 463-1879

iii) Purchaser Email: [email protected]

SecondaryContact:

i) Purchaser Name: James Gonzalez, CTCM, CTCD

ii) Purchaser Phone: (512) 936-0647

iii) Purchaser Email: [email protected]