RFP for Emergency Generators and Automatic Transfer Switches-Preventative Maintenance, Repair and Rental

SCOPE: Pursuant to Texas Government Code Section2165.001, Custodianship of State Property, and Section 2156.121, Use ofCompetitive Sealed Proposals, the Texas Facilities Commission (TFC) is requestingresponses to this Request for Proposal for the provision of inspections,preventative maintenance, remedial repair, and emergency repair for emergencygenerators, automatic transfer switches, diesel fire pumps, associated systems,and as needed generator rental services in various facilities managed by theTFC and located throughout Texas with most services taking place in Austin,Texas as listed in Attachment E – Facilities, Equipment List, and Compensationand Fees. TFC anticipates to award multiple vendors from this solicitation.

CONTRACT TERM: This serviceshall be for a period beginning on the date the contract, as defined below, isexecuted by both parties, and shall expire on August 31, 2027. The contract may be renewed for two (2) additionaltwo (2) year periods, provided the renewal is executed prior to expiration ofthe current contract term. Any renewalsshall be in writing and at the same terms and conditions, plus any approvedchanges.

SCHEDULEOF EVENTS: TFC reserves the right to change the dates in theSchedule of Events set forth below upon written notification to prospectiveRespondents through a posting of an addendum on the ESBD.

The solicitation process for this RFP will proceedaccording to the following schedule:

EVENT

DATE

Issue RFP

May 23, 2025

Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

PPC 1, May 30, 2025, 2:00 PM

PPC 2, June 2, 2025, 2:00 PM

Optional Jobsite Walk-through/Site Visit

June 3, 2025, 9:00 AM

Deadline for Submission of Questions

June 4, 2025, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

June 20, 2025, 3:00 PM

June 24, 2025, 3:00 PM

July 1, 2025, 3:00 PM

MANDATORY PRE-PROPOSAL TELE-CONFERENCES:

The Mandatory Pre-Proposal Tele-Conferencesare scheduled for:

PPC 1: 5/30/2025, 2:00 PM

PPC 2: 6/2/2025, 2:00 PM

Pre-registration for the Mandatory Pre-ProposalTele-Conferences is required.

AGENCY POINT OF CONTACT: The contact listed below shall be the solepoint-of-contact during this solicitation. Any discussions regarding this solicitation with other agency personnelor TFC contractors, or sub-contractors may be grounds for disqualification. Ifthe primary contact is unavailable to answer questions in relation to thisproject, the secondary contact may be contacted for assistance.

Primary Contact:

i) Purchaser Name: Monica Presson, CTCM|CTCD

ii) Purchaser Phone:(512) 463-1879

iii) Purchaser Email:monica.presson@tfc.texas.gov

SecondaryContact:

i) Purchaser Name: Omar Casas, CTCM|CTCD

ii) Purchaser Phone:(512) 463-1861

iii) Purchaser Email:omar.casas@tfc.texas.gov