RFCSP 002-27 Athletic Equipment, Supplies and Related Services

PURPOSEIn order to comply with federal, state, and local purchasing laws, Birdville Independent School District (BISD) is soliciting competitive sealed proposals for Athletic Equipment, Supplies, and Related Services. This contract will encompass the procurement of athletic event services, technology-related products, uniforms, equipment, and general supplies necessary to effectively support and sustain the district’s athletic programs on an as-needed basis. Based on 2024–2025 expenditure data, the estimated annual value of this contract is $867,443.31, the catalog portion of this contract includes services and items that are subject to the maximum purchasing limits established by CH Legal and BISD Board Policy. SCOPE OF WORKBirdville Independent School District (BISD) supports a comprehensive range of athletic programs, including the following:
• Baseball
• Softball
• Basketball
• Cross Country
• Football
• Gymnastics
• Golf
• Soccer
• Swimming
• Track & Field
• Tennis
• Physical Education
• Volleyball
• Wrestling

In addition, the district maintains robust Athletic Trainer programs at three of its high schools to support student-athlete health and performance.

The district operates three primary athletic facilities located in Haltom City and North Richland Hills. These facilities include the Wiley G. Thomas Coliseum, located at 6108 Broadway Avenue, Haltom City, Texas 76117; Birdville Stadium, located at 6125 E. Belknap Street, Haltom City, Texas; and the Fine Arts/Athletics Complex, located at 9200 Mid Cities Boulevard, North Richland Hills, Texas 76180. These facilities and programs collectively support BISD’s athletic operations, events, and related activities, requiring ongoing access to athletic equipment, supplies, technology-related items, uniforms, and associated services necessary to maintain and enhance program delivery. CONTRACT TERM AND RENEWALSThis proposal shall be effective from September 1, 2026 through August 31, 2027. The District has the option to extend the contract for four (4) additional one-year periods, not to exceed a total term of five (5) years. If fully extended, the contract will expire on August 31, 2031. The contract will automatically renew, unless the awarded vendor notifies the District in writing within forty-five (45) days prior to the expiration of the contract. Written notification is also required within the forty-five (45) days prior to contract expiration for any adjustment in price or discount upward or downward. District has the sole right to accept or reject these rate changes. If the rate change is rejected, the contract may be terminated at the end of the current contract period. An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period. PROPOSAL SUBMISSIONLate proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email [email protected].